Accounting Firm Automation Software

Accounting Firm Automation Software / TAG

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Challenge

TAG is a premier back-office accounting firm that offers a high-touch bill payment service to their clients. Their challenge was finding a technology solution to scale the bill pay service while reducing costs and risk and at the same time improving the customer experience. TAG wanted to free up highly skilled team members from doing repetitive, “non-value add” type tasks, eliminate possibility of human error and make the overall process faster and more efficient.

Pain Points

  • Complex Manual Processes
  • Static Systems (Excel, Email)
  • Complex Communications
  • Lack of Metrics
  • Risk of Human Error

We Provided

Document Management

Process Workflow

Automation

Dashboards

Integrated Systems

Mobile Platforms

Web Applications

Task Management

UX & UI Design

Database Architecture

Case Management

Art Direction & Design

Our Solution

Our solution was to develop a suite of web and mobile applications that would automate and streamline the entire Bill Pay process. We built a platform that manages the entire process from entering a bill through client approval via the mobile apps all the way to syncing the bills with each clients’ QuickBooks Enterprise files. What we accomplished with TAG was a true Digital Transformation of their entire Bill Pay service line and allows them to now scale without adding additional cost overhead along the way. Scroll to read more…

“Once we signed on the dotted line, Lithyem took the ball and ran with it. They provided consistent, clear updates and were very proactive and transparent on their progress, and we worked through challenges along the way together. Frankly it was a fun process where we learned more about our internal processes and discovered some gaps we could fill, along with creating a state-of-the-art platform for our internal team members, external client advisors, and our clients.


Users are stoked, our partners are blown away, our internal team members are happy to have so many processes automated, and our new prospects are converting faster than ever. Huge win all the way around!”
– Rob Scherer, CEO / TAG

Real Results


4
Decrease in Approval Time


600
Decrease in Emails


80
Reduction In Process Complexity

Client Interview

Who is TAG?

TAG Bill Pay handles bill payment services for high net worth individuals and families. We have an elite reputation in the HNW and UHNW space and our service is second to none. Our nationwide practice is growing at a rapid pace. We are a preferred vendor of most of the top ten wealth management firms in the world.

What problem were you trying to solve?

We were trying to solve two primary challenges. First, we wanted to make our internal processes more efficient, and secondly, we were looking to become “stickier” with our clients and upgrade the client experience.

How was the problem affecting you?

Internally we wanted to free up our team members from doing repetitive “non-value add” type tasks and allow them to be even more engaged with the clients’ needs and wants. Automating many of our tasks and workflows let’s our client associates focus on the transactions at hand and follow up with more meaningful reporting for the client and their advisors.

What possible solutions did you consider?

There are always multiple ways to solve any problem. In addition to creating our own software solution, we evaluated starting with an off-the-shelf solution that we could further customize, simply offshoring the processes to a lower cost solution, and just continuing on as-is in our quest to be ever more efficient. 

Why did you choose Lithyem?

In the end, after interviewing various firms to create our software platform, we ultimately chose Lithyem because of: (1) Their ability to quickly understand both the challenges we were having an the overall purpose for the creation of the platform, (2) Well laid out proposal helping us understand and breakdown this unknown/scary world of software design and development, (3) Overall attention to detail in the proposal, (4) Phased budgets so we could commit in stages, and (5) Responsiveness and understanding throughout the proposal process.

What would have happened if you had not completed the project?

Everything would be fine. We would still be moving forward, growing our practice at a “nice” growth rate. Nothing overly exciting, just onboarding new clients, providing great service and moving on. We would not have been able to grow the Bill Pay service however, without hiring additional staff.

What risks did you consider?

Every decision has risks. We were concerned with three primary risks; (1) Having a thorough understanding of the scope and end result of our platform so that we eliminated or minimized any surprises that could either extend the time it will take for development and/or increase the cost to an unknown amount, (2) Spending a bunch of time and money and not having a workable product at the end of the project, and (3) Having a bunch of scope creep and change orders that increase the cost significantly. At the end of the day, we looked at our engagement with Lithyem as a partnership and discussed the risks and worked with them to quantify and proactively manage these risks. 

In our experience working with Lithyem, their incredibly detailed process prevented those risks from materializing at every step.

What reservations did you have?

Our primary concern was how well they would perform and manage this process. Once we signed on the dotted line, however, Lithyem took the ball and ran with it. They provided consistent, clear updates and were very proactive and transparent on their progress. We worked through any challenges along the way together in collaboration. Frankly it was a fun process where we learned more about our internal processes and discovered some gaps we could fill, along with creating a state-of-the-art platform for our internal team members, external client advisors, and our clients.

What measurable benefits have you seen?

Users are stoked, partners are blown away, our internal team members are happy to have so many processes automated, and our new prospects are converting faster than ever. Huge win all the way around!